4 Tips for Booking Wedding Entertainment

When it comes to planning a wedding, music plays a crucial role in setting the celebratory tone and bringing people together. It’s more than just a collection of songs; it’s a reflection of your relationship and an opportunity to create unforgettable moments with your loved ones. From the importance of booking early to trusting the professionals and setting a realistic budget, these insights will help you curate a remarkable playlist that resonates with you and your guests.

Time is of the Essence

Securing your wedding entertainment should be a top priority. Book your DJ or band early, as the most in-demand professionals book up quickly. We always recommend booking a year in advance. Once you are engaged, it’s a great idea to begin saving songs you like, ensuring you have a collection of songs you and your guests will be stoked to dance to by the time the big day comes along. Consider making a Spotify playlist as well. By the time we get to our planning conversations, you will be happy you gave it attention early on. Doing the work up front will help you make informed decisions and avoid last-minute stress.

Reputation is Everything

Hiring a professional is essential. Look for musicians and DJs with a strong online presence, including websites, customer reviews, and a story to tell on social media. Research their reputation, read client testimonials, and listen to their work. Choosing experienced and reputable professionals will ensure a seamless and unforgettable experience.

Less is More

There are a lot of songs… Like millions. So how do you choose your wedding playlist? We recommend thinking heavily about your guests. This is a great occasion for music that reflects you as a couple, but not a great time to steer too far off the trusted path. Consider the universal songs that will bring all of your guests together. After all, that’s the goal. There will be a time and place for any “less traditional wedding songs” you would like to hear, but an evening full of metal might not work on the dance floor (We love Slayer too). If the prospect of making music decisions stresses you out, trust the expertise of your hired professionals, provide and direction you have, and allow them the freedom to play toward their experience. Be firm in your expectations but remain open to suggestions. Remember, they do this all the time.

Set A Budget

Establishing a budget for every vendor category is crucial, and wedding music is no different. Determining a budget will allow you to allocate funds accordingly. We recommend prioritizing each vendor category. When you know which areas are most important to you, you can allocate more heavily where it matters and save on the things you can live without. Sharing a budget up front also allows vendors to provide quotes that make the most sense. Most vendors have options or at least a price range. You will get the quotes you like the most from vendors who know what numbers they are working with. A great economist once said “the best investment you can make is in parties for yourself.” I think… Maybe we made it up… The point is that your wedding is an important investment and your vendors are also advisers who can help you get the most out of your money. So lean on them. If you aren’t sure what your budget should be, have them quote at a minimum of two different price points. Work with them to determine a budget. One way or another, you will appreciate giving it some thought up front as you make financial decisions for your wedding.

Your wedding day is a once-in-a-lifetime celebration, and the music you choose will create lasting memories. By following the advice shared in this article, you can curate a remarkable playlist that reflects your unique love story and captivates your guests. Remember to book your entertainment early, trust professionals with a solid reputation, embrace simplicity in your planning, and set a budget. With these tips, your wedding music will set the perfect vibe and make your special day truly unforgettable.

Jon Ardito